A stage plot provides a visual representation showing where each band member and significant piece of gear goes on the stage, helping sound and lighting engineers prepare accordingly. A channel list details all the audio inputs to the sound desk from the band in a specific, standardized order.
The author recommends using accessible tools like Word, PowerPoint, or Canva to create these documents. Both should be exported as PDFs under 1MB and named with the band name and date for easy reference.
Documentation should be sent to venues at least a week prior. Keep it clear over complex — common mistakes include excessive detail, forgotten power requirements, or outdated information when lineups change.
Solid preparation demonstrates professionalism and facilitates better collaboration between musicians and technical staff.